Leadership Board Minutes August 2022
Minutes from a meeting of
Haygood United Methodist Church
Leadership Board (HUMC LB)
August 16, 2022, 6:30 p.m.
Attendees: Bill Slingerland, Sharon Jenkins, Kennis Sigmon, Kristie Farris, Joe Ford, Phyllis Porter, Ceska Tripoli, Pat Morgan, Jennifer Young, Kristin Fogle, Kyle Smith, Beth Fite, Mike LaRock (Lay Leader/Chair), Mike Fogle (Assoc Lay Leader), Beth Givens (Senior Pastor). Absent: None.
Welcome/Opening Prayer:
Mike LaRock opened the meeting and welcomed our guests. We then each introduced ourselves to our guests.
Spiritual Formation:
Kristie Farris led us in our spiritual formation which was based on 1 John 3-16:24 and also included a reading called "Silver Spoons". We all are born with a silver spoon in our mouths and have an obligation to support others.
Leadership Equipping:
The next sermon series is entitled "#Be UMC" and covers some of our distinctive theology. It emphasizes our Wesleyan mission and ministry, our history, worship, outreach, and dedication to scripture. The UMC is 12 million members strong around the globe.
Vital Signs - new people:
Membership vital signs were included in the consent packet. We have had an increase in food pantry needs.
Goals Review/Accountability:
1) Goal Driven Agenda and mindset: We have done this with our last several months agendas.
2) Develop Measurable Strategic Communication plan to better inform Congregation: The team met last night and we are well ahead of where we were last year with the town hall meetings and updates on the Beacon. We are working on getting the Beacon to more people. Also have considered starting in October having a person standing at the front of the church for anyone who would like to ask a question.
3) Development and Deployment of Ministry Teams:
a) PHAT Team by June 10, Audit by September 1: Facility Alignment Team has been filled and asked to complete a facility survey prior to our September meeting. The following people are on the team: Mike LaRock, Marsha Sokolowski, Gene Jones, Ryan Young, Denise Becker, Randy Carlson, Austin Grau, Heath Marcus, Larry LaRue, Ariel Reimer.
b) Communications team by July, Audit by 10/1: Deadlines are being met but the team is still organizing and involving staff.
c) Ministry Audit team by fall, Audit by 12/31: This team is still pending.
d) Chapel worship team by 6/10: See below.
e) Crossroads: This team is still pending.
f) Connection team: This team has met and is working on revising our connect card. We are considering an option for a gift to charity vs. a Starbucks gift card. They are working on Pico with the Pastor events
4) Strength finders by June 1:
Information has been included in the Beacon and has also been announced at the services.
5) Assess Community by Jan 1, 2023
Packet and Consent Calendar:
We are in good shape financially.
Kristin Fogle has been nominated as a trustee for the Coastal Virginia District.
The packet items were approved.
Generative and Strategic Work:
Security system proposal: Approval was granted to purchase a new exterior door security system. It will initially include the following doors: Preschool Entrance, Youth Entrance, Main Office Entrance, and Nursery Wing doors. We will ask to split the cost with the preschool. We pay for installation and then a subscription for monitoring.
PTAC unit purchases for classrooms: Several need to be replaced and it was requested to purchase 5 units at $1,000 each. The preschool is willing to provide $3,000 toward the purchase. Approval was granted to purchase five units
Preschool By-Laws Change: It was proposed to change Article II in order to give a vote to the office manager. This was approved for now, but Pastor Beth suggested an overall review of the bylaws.
Preschool use of other room(s) until floor(s) replaced: Approval was given for the Preschool to temporarily use classrooms on the Adult Sunday school wing if needed as a flooring issue is addressed. The flooring will be part of the Facility Alignment team review
Chapel Team Proposal: It was approved to begin having an 8:30 service in the chapel on the second Sunday of the month beginning in September. Masks will be encouraged. We will re-evaluate this in February as to its impact on our worship in all of our services.
Closed Session—Staff Discussion
Summary/ Open Discussion:
· Approved going forward with the new security system.
· Approved the purchase of 5 PTAC units for classrooms.
· Approved preschool use of classrooms in the Adult Sunday School wing as needed until flooring issues are resolved.
· Approved having an 8:30 service in the chapel on the second Sunday the month starting in September with reevaluation of its success and impact on our worship in February.
The meeting was closed with a prayer led by Kristin at 9:03 p.m.
The next meeting will be September 20 at 6:30 p.m.
Respectfully submitted,
Carol Eugley